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Why a monthly file beats a one-shot binder

  • maintenance
  • pack
Title II The ADA rule that city and township public websites must work for people with disabilities. What Title II is
is not a one-and-done website project. Public pages and PDFs change every month — agendas, notices, fees, forms. A one-shot binder captures one moment. A monthly dated file shows someone looked at what residents use now and gives tickets the website vendor can run without another council study.

Who this is for

A clerk or administrator who heard that one big website project or one binder satisfies Title II — or who is comparing a vendor’s “remediation project” quote to a monthly file.

National guidance and vendor blogs often mix deadline extensions with “finish the site once.” For cities, the honest job is to keep the public website working for people with disabilities while the content keeps changing.

What page-one search results get wrong

Posts about Title II and the public website often focus on higher education, state agencies, or a single remediation sprint. A city clerk needs something smaller and repeatble:

  1. What residents use this month — not every archived PDF on day one.
  2. What broke since last month — new agenda, new fee table, new form.
  3. Tickets someone can run — usually the website vendor, not the clerk.

See What is in the pack and How it works.

Binder vs monthly file

One-shot binder or project Monthly dated file
Timing One moment in time Twelve dated records per year
Council “We bought a study in 2024” “Here is this month’s look at the public site”
Vendor May not match today’s CMS Tickets refreshed when the site changes
Title II story Easy to go stale Matches how public content actually updates

If you already have a one-time look, keep it — see A one-shot binder is not twelve packs. You still need a running file clerks can attach.

What to do this month

  1. Name the public website (one hostname).
  2. Get a dated PDF you can file with council or the city attorney.
  3. Forward tickets to whoever maintains the site — unedited.
  4. Repeat next month before the content drifts again.

ActaPack’s written offer: $8,400/year — dated monthly file and ticket list for your public site. We do not certify compliance.

This month

Attach this month’s dated file to the council packet. Forward the ticket list to the website vendor. Keep last month’s file for comparison. We do not certify that the site meets the federal standard.

Questions people ask

We already paid for a one-time accessibility report. Do we still need a monthly file?
Keep the report if it helps. Title II still asks whether the public site works for people with disabilities this month, after the next agenda posts and the next PDF goes up. A monthly dated file is the running record.
Is a monthly file the same as a scanner subscription?
No. ActaPack is a dated PDF you attach plus tickets shaped for your website vendor — not a dashboard you log into to “monitor” the site. See How it works.